Assignment 3

1. Write a list of the major assumptions you have made in designing your project. Identify 3 key things you want to learn more about.

Some of the major assumptions I have made in designing my project are:

·         The local farmers and community members will build the gabions by themselves

·         The UNDP as well as the local partners (the water and forest and the agriculture department) will support the project.

·         The timeline of the project activities will be respected.

·         The budget estimated will be enough for the project implementation

·         The goal and objectives of the project will be achieved, (decreased inundation negative impacts, poverty alleviation, food security, decreased migration…)

I want to learn more about the following three key things:

·         Who will transfer to the community members the knowledge and skills on how to build the gabions.

·         How far the identified agencies are willing to financially support the project?

·         If respecting the timeline set by the project will help us meet our objectives?

2. Following the 8 steps in this module, develop an evaluation plan for your project. Use the headings below as a guide as well as the questions included throughout the module (see the  sections). You can also refer to the ‘Evaluation Plan Case Study’ in this module for help.

Project title: Building the resilience in a mountainous ecosystem and its people capacities to adapt to climate change

Project Manager: The local association president: Saïd Zirri

Purpose of evaluation: The evaluation aims at ensuring the follow up of each single activity of the project to make sure it was done in time and successfully. It’s also a tool to share the project progress with different stakeholders, especially with the donors. Also it’s a way to ensure timely adjustment in case something went wrong during the implementation.

Involvement of Stakeholders:  

·         As the project is considering holding some capacity building workshops, each workshop will be subject to an evaluation at the end of each realization. (Some evaluation sheets will be distributed to the participant to collect their impressions and satisfaction).

·         During the implementation of the project the partners’ representatives will be observing and assessing the success/quality of each single component in which they are involved.

         Indicators of achievement:

·         Number of forest and fruit trees planted,

·         Number of gabion built,

·         Number of volunteers engaged,

·         Number of participants in the capacity building workshops,

·         Operationalisation of the greenhouse.

Objective/s:        

Evidence required	How often/ When	Obtained from
Tree planted: Forest trees Fruit trees Adaptable trees	3000 1000 400	Forest and water department.
Gabions built	3 per ravine	Agriculture department
Emergency action plan is developed	By the end of the workshop	Meteorological direction
Local food security	After January 2012	Local association

Evaluation tools and techniques to be used:

·         Evaluation sheets distributed to participants at the end of each activity/workshop,

·         Personal assessment done by the agencies’ staff,

Baseline information required:

·         The situation of the degradation of the ecosystem in the village,

·         The level of knowledge and skills that the community members have regarding adaptation to Climate Change,

·         The number of young people and the degree of poverty in the village.

Logistical & resource considerations:

Time – One year was estimated for the implementation of the project starting from November 2011, to respond to the different requirement for each activity.

Money – The contribution of the community is estimated as in kind donation (labor and food) the department of water and forest will contribute with forest plants, the meteorology direction will contribute with expertise. For the other component of the project, money needed is estimated to $US 5.464,10

People – The project relays greatly on the community people’s contribution as a major resource (Voluntarism).

Approach to the analysis of information: To analyze the information related to the project implementation, we need regular monitoring and timely execution of the tasks. A focus on the major challenges will be done to avoid delays and bad surprises.

         Reporting and communication of outcomes / learning:

Reporting is extremely important for two main reasons:

1.    It’s a way to share the progress of the project with the donors, highlighting the challenges and realizations)

2.    To communicate the lessons learned and the successes to the other stakeholders. Those lessons will be used for future project and initiatives.

Assignment 2

1.   As Project Manager how will you lead your team? How will you participate as a member of this team and simultaneously maintain your authority?

As a project Manager, I will:

• Share my vision with my team,
• 
  

  Communicate Clearly,
• 
  

  Help the members to develop their skills,
• 
  

  Be able to develop a realistic work plan,
• 
  

  Monitor the progress of the project, and performance of the team members,
• 
  

  Be able to develop partnership with other actors, who share the same goals and objectives,
• Respect each team member.

Activity	Period/Duration	Expected Outcome	Indicators of achievement	Partners/Stakeholders involve	Cost in US dollar	Responsible
Objective 1:  By the end of the upcoming rain season we will plant 3000 forest trees on the mountain, with the assistance of the forest department.
Digging the holes for the trees	By the end of November 2011.	Holes	Number of holes	Community members	0	Local association
Trees transportation to the site	At the beginning of the rain season.	Trees transported	Number of trees.	Forest department.	62	Association
Planting the trees.	Just after the arrival.	Trees planted	Number of the trees	Forest department.	611	Forest department
Objective 2:  By the end of March 2012, the community farmers will plant 1000 fruit trees on the hill (almond, olives, apples, cherries…) as identified with the agriculture department.
Digging the holes for the trees	By the end of February 2012	Holes	Number of the holes	Community members	0	Association
Purchase and transportation of the fruit trees.	At the beginning of March 2012	Trees transported	Number of the trees	Community members	2$ per tree	Association
Planting	Just after the reception of the trees	Trees planted	Number of the trees	Community members	0	Association
Objective 3: On June 2012, the community members will build 3 gabions along each ravine
Purchase and transportation of the materials and equipments.	At the beginning of June	Gabions build	Material and Equipment in site	Agriculture Department	3051	Agriculture Department /Association
Construction of the gabions	June	Gabion build	Number of build gabion	Agriculture Department – UNDP- Forest Department		Local association members
Objective 4: During the upcoming rain season, the community members will plant specific tree (400 trees) around each gabion.
Digging the holes for the trees	Beginning of December	Holes	Number of holes	Community members	0	Local association
Transportation of the trees	End of December	Trees transported	Number of trees.	Forest department.	61	Association
Planting those trees	End of December	Trees planted	Number of the trees	Forest department.	245	Forest department
Objective 5: By the end of the year, the community leaders will consolidate the irrigation system through underground canalization.
Purchase/Transportation of the piping and other materials	Sept- Dec	Equipment on site	New ditch build	Agriculture Department – UNDP- Forest Department		Association
Construction of the new ditch	Dec	New ditch build	New ditch build	Agriculture Department – UNDP- Forest Department		Association
Objective 6: 20 farmers will benefit from 2 workshops on best practices and best crops to adapt to Climate Change. (March – April)
Identify  a venue for the workshops	Feb- March			Association	0	Association
Send invitations	Feb -March			Association	13	Association
Identify facilitators	Feb -March			Agriculture Department/Association	0	Agriculture Department/Association
Hold the workshops	March - April	A list of best practices and best crops	Workshops held and number of participants	Agriculture Department/Association	184x2	Agriculture Department
Objective 6:  50 community members, including local authorities will benefit from 2 workshops on early warning and preparedness to intense rain (July – August)
Identify  a venue for the workshops	June - July			Association	0	Association
Send invitations	June - July			Association	13	Association
Identify facilitators	June - July			Meteorological department/Association	0	Meteorological department/Association
Hold the workshops	July – August	An Emergency action plan	Workshops held and number of participants	Meteorological department/Association	184x2	Meteorological department/Association
Objective 7: 15 community members will benefit of workshop on how to build gabions (June – July)
Identify a pilot site	May- June			Association	0	Association
Send invitations	May- June			Association	13	Association
Identify a facilitator	May- June			Agriculture Department/Association	0	Agriculture Department/Association
Hold the workshop	June- July	A local knowledge and expertise to build Gabions	Workshops held and number of participants	Agriculture Department/Association	184x2	Agriculture Department
Objective 8: The community members will install a greenhouse to raise the local community vegetables and needs; to insure the local food security. (January – February)
Purchase and installation	January			UNDP – Association- Agriculture Department	488	Association
Identify the management team	January			UNDP – Association- Agriculture Department	0	Association
Preparation of the greenhouse for the effective exploitation	February	An installed and ready to operate  greenhouse	An installed and ready to operate  greenhouse	Management team	0	Association

3.   Who will be responsible for the management of finances (money) for the project?  What are the basic principles you have adopted for managing the funds for the project? (Bank account, signatories, petty cash float, receipting, cashbook and ledger entries, etc.)

The local association will create a Bank account for the project.

2.   Draw up a timeline for your project.  Include the major tasks people will carry out and identify the ‘milestones’ that mark the completion of key activities.  Don’t forget to plan the training sessions you expect staff and volunteers to take part in, and who will conduct these training sessions.

4.   Does your organization have in place some basic principles for managing people?  If yes, how will you make sure that volunteers are aware of the principles that affect them?  If not, what do you believe are the basic principles for managing people?  What steps will you take to monitor the effectiveness of specific project team members?   How will you ensure that there are rewards, especially for volunteers in the project team?  And how will you know that they have been effective?

So far, we don’t have any material to manage our volunteers. However, besides some training that are foreseen to develop the team spirit and the staff, we are thinking of designing a manual for them. This manual will give them an insight about their job description (what to do and how to do it the best way).

7.   Create a budget for your entire project/venture/enterprise cost, highlight all the costs for the project, but certain elements of your project might not need a budget but human resource etc

Project activity	Unit/Quantity	Unit coast in US dollar	Total in US Dollar
Planting forest trees	3000	0	0
Planting fruit trees	1000	2	2000-
Building gabions	3 per ravine	305	915
Consolidating the irrigation system		1300	1300
Workshops on best practices and best crops to adapt to Climate Change.	2	184	368
Workshops on early warning and preparedness to intense rain	2	184	368
workshop on how to build gabions	1	85.5	85.5
Installing a greenhouse	1	427.6	427.6
Grand Total			5464.1